Best Evernote Alternatives
What is Evernote?
Evernote is one of the world’s most popular note-taking software. There are over 200 million people using Evernote which inevitably turned it into the ultimate go-to app for note-taking in the last decade. Are there any great Evernote alternatives, though? Let’s find out!
The cloud-based software service was created in the early 2000s and quickly established itself as a market leader. It was designed for creating and organizing notes, documents, audio and video files and keeping them stored up in the cloud. Evernote was one of the first tools to offer cloud syncing as opposed to locally storing your ideas on computers or mobile devices.
If you’re aware of other popular cloud storage services like Google Drive or Dropbox, then you can think of Evernote as a similar kind of service. Evernote, however, is more focused on keeping notebooks and notes to help us remember ideas and thoughts, rather than uploading files directly from your computer. On top of that, there are many other appealing features which we will discuss in the upcoming section of our article. After that, you will quickly realize why users from all over the world consider Evernote to be the top choice for store and fire management.
Evernote’s best features:
- Automatically syncs everything between your devices. Whenever you upload something new or make changes to your notes or files, it will be modified across all machines.
- Finding individual notebooks, notes or another type of file is fast and easy, so you don’t have to worry about forgetting where you saved something on your computer.
- Evernote can be used for both personal reasons, such as creating shopping lists or recipes, as well as for professional purposes, such as sharing files and collaborating on projects with team members.
- You can save files based on geographic location.
- Easily take screenshot images.
- Ability to add notes to any file attachment, such as image, video or audio file.
- Save webpages with Webclipper browser extension.
- Ability to handwrite.
- Format options inside a note – the user can format it based on individual style and appeal.
- You can set dates and note reminders.
- Top notch security and protection of your notes and notebooks.
- Offline access available.
- Free option available.
- Premium users can share notebooks which can be edited and updated.
With all those features and more, there’s no wonder why Evernote became a market leader. When it was initially introduced, the company was quite generous with the storage space given for free. However, many people say that Evernote has become a “shadow” of its former self.
What are Evernote’s drawbacks?
- Evernote’s free version offers very limited features. Those include:
– Note has to be smaller than 25Mb which makes it difficult to embed images, audio or video files.
– You can sync data across two devices only.
– You can’t save notes offline to two devices.
– Users are given 60Mb of new storage for notes every month. This is a problem for those who want to work with images, video or audio.
- Pricing plans force users to pay to use Evernote’s basic features.
– There are currently two plans which are $3.99/month for 1GB of new storage per month and $7.99/month for 10GB of new storage per month.
- Collaboration features are limited for free users.
– The free version of Evernote is not the best option to use if you’re looking for a real-time collaboration on notes with users. You can share them with your teammates but that’s pretty much it. Collaboration is an extremely beneficial feature which is not just useful for your professional life only. If you have to go Christmas shopping, you would want your family to be able to add things to the list, right? Otherwise, you might want to go to the store several times.
- Note-taking app with no productivity features.
– If you’re looking for a note-taking app with task-management features, Evernote is probably not the best one for you. You can create notes and checklists but you can’t use it to track or assign tasks or track people’s progress. Nowadays, there are many new toke-taking apps with integrated task management features. If you’re a productivity expert, you will agree that there’s no need to use two tools when you can just use one.
5 Incredible Evernote alternatives
Evernote Alternative #1: Google Keep
GoogleKeep is probably the best Evernote alternative. With its easy-to-use, simple and straightforward interface, there’s no surprise that it became one of the most downloaded note-taking apps of the year.
On GoogleKeep, users can choose colors for their Post-It-lookalike notes and visually categorize them by topic. There’s also a Google Keep extension for Chrome that allows users to save URLs, text and images directly from the web.
Google Keep is also integrated with the rest of the G-Suite products, making it a piece of cake to drag a GoogleKeep note directly onto your Google Doc or Slide.
Let’s list some other Google Keep features that make it such a good note-taking app:
- You can use it for free for up to 15GB of storage.
- Synchronizes easily with other Google services.
- There’s a speech-to-text functionality.
- Can handle handwritten notes, voice memos and audio notes.
- You can organize notes via labels.
- Rich text formatting.
- Mobile app is free.
- You can set alerts and reminders.
- Drag-and-drop interface, similar to post-it notes.
- Supports code snippets.
- There are no alternate themes available for GoogleKeep.
- No real-time collaboration on notes.
- As mentioned above, GoogleKeep is absolutely free.
(images retrieved from chrome.google.com)
Evernote Alternative #2: Microsoft OneNote
Microsoft’s OneNote is another Evernote competitor with a lot to offer. The interface is quite similar to Outlook and Office, so if you’re a Microsoft user, you will definitely know what to do.
OneNote is a decent note-taking app with solid collaboration and sharing functionalities. Moreover, it can easily be integrated with a lot of major products and services. OneNote can also encrypt notes before you share them for extra security and privacy.
These are some more impressive OneNote features:
- You can organize your notes in folders.
- Voice memos, audio notes and to-do list.
- Customizable themes.
- Note encryption.
- Sticky notes can be added to a document.
- Perfect for casual note-taking.
- Well-organized interface and structure.
- Sharing and collaborating functionalities – team members can add notes,
- Integration with other services and products.
- Supports handwritten notes.
- Free for anyone to use
- Microsoft OneDrive account is required.
- Notes app cannot become a substitute for a task management tool, despite collaborative options.
- OneNote can’t automatically sort notes.
- Microsoft OneNote is free for anyone to use.
(images retrieved from support.microsoft.com)
Evernote Alternative #3: Bear
Bear is gaining popularity among users with powerful editing features and minimal UI. Simplicity and interface that resembles a combination of Slack and email are actually Bear’s major selling points.
In recent years, one of the biggest issues Evernote users are facing is speed. Yes, that’s probably because Evernote is packed up with numerous features. Bear doesn’t have that many, however it runs a lot faster and smoother than Evernote. This is especially true on mobile. Though Bear is only available for iOS, users of Evernote will immediately feel the difference once they download Bear on their i-phones. As mentioned, the design is pretty slim and operating the app is easy and quick. New users will have no problem investigating the app’s features with familiar side-and-swipe gestures to create, pin or delete notes.
- Data synced across multiple devices.
- Note categorization and tagging.
- PDFs, HTML, TXT and DOCX notes can be annotated.
- Multiple customization features, such as themes.
- Shortcuts for easy use.
- Rich in editing and formatting options.
- Hashtags for saved searches.
- Can link between notes.
- Available for iOS only.
- Paid formatting options.
- No reminders or notifications.
- No collaboration features.
- Bear is free for basic note creation. However, in order to access more advanced features, you have to pay a subscription fee which is $1.49/month or $14.99/year. As you can see, this is much cheaper than Evernote.
Evernote Alternative #4: ClickUp
ClickUp is a great alternative to Evernote as it combines project management, note-taking and documentation features. When it comes to notes and tasks you can do the following:
- Take notes
- Create documents
- Set reminders
- Compose checklists
- Productivity features for collaboration with your team members
ClickUp is perfect for taking notes as it offers rich formatting options, including links, code snippets, checklists, in addition to the traditional ones such as bold text, strikethroughs, etc. Moreover, with ClickUp Docs which is a direct rival of Google Docs, users get a detailed document app with the added convenience of a notepad.
To sum it up, what are some of the best features of ClickUp that rival Evernote?
- ClickUp Docs allows collaboration and team work on projects.
- Create tasks and checklists to help you keep track of everything.
- ClickUp’s Inbox allows users to keep track of assignments, reminders and tasks.
- Customizable features, such as to-do lists and notes.
- The free version offers a variety of features.
- Desktop app is available for Windows and MacOS and mobile app for Android and iOS.
- No translation option.
- New in the market.
ClickUp offers three subscription plans.
- Free – 100Mb of cloud storage space and unlimited projects and people.
- Unlimited – advanced reporting, unlimited number of integrations and unlimited projects and people for $5/month
- Business – Google SSO, unlimited projects and people and two-factor authentication for $19/month per member.
(images retrieved from clickup.com)
Evernote Alternative #5: Notion
Notion’s major advantage over Evernote is the fact that it was built with teams and collaboration in mind. Notion’s team collaboration features are its strongest asset. Items can be shared and assigned and notifications can be set to alert users of meetings, deadlines or urgent tasks.
What you have to know about Notion is that it’s built on the idea of blocks. Everything in the app is a block, whether it’s a message, image, calendar, to-do list or a simple note. The user is the one who builds their own workspace by adding different blocks on the page.
Notion’s best features include:
- Rich text formatting.
- Note templates available.
- Can be integrated with Google Drive, Google Calendar and more.
- Task notifications.
- Categorize your notes in folders.
- Link projects together.
What are Notion’s pros?
- A strong collaborative platform for team work.
- Minimal UI
- Reasonable price (it’s free for personal use)
- Diverse functionalities and tools – it’s a knowledge management, note taking and project management tool.
- Not the best choice for users who want an app for quick notes on the go.
- It’s a bit more complicated so it takes time to fully get used to and learn its functionalities.
- Mobile app is a bit slow.
- There are four plans: Personal, which is free; Personal Pro for $4/month and includes unlimited file uploads; Team Plan for $8/month for unlimited team members; Enterprise – which includes more sophisticated features, such as dedicated manager and SAML SSO.
(images retrieved from notion.so)
Switching from Evernote
Evernote is a great note-taking tool, don’t get us wrong but it has some drawbacks, that’s for sure. With so many other apps conquering the market, it would be criminal not to check at least a couple before committing to just one. In addition to the five alternatives to Evernote which we listed in this article, there are plenty of others for you to choose from. We still think that those are the best, though.
According to many app reviews, Evernote is certainly not what it used to be. With all that being said, there has never been a better time to make that switch or just try out a new note-taking app for the fun of it. The good news is that you have choices. You can always go back to Evernote or expand your app knowledge with a new product.